Monitor and maintain accurate employee attendance records in the Biometric Attendance System.
Verify daily attendance transactions, including late arrivals, early departures, absenteeism, missed punches, and attendance exceptions.
Generate and distribute daily attendance reports to the respective Department Heads (HODs).
Ensure all attendance records are complete, accurate, and supported by appropriate documentation.
Follow up on attendance discrepancies and obtain the necessary approvals before processing any corrections.
Assign employee work shifts in the Biometric Attendance System before the commencement of each month.
Update approved shift changes upon receipt of written authorization from the respective HOD.
Maintain accurate records of shift assignments and approved amendments.
Ensure employees are assigned to the correct department, reporting manager, and work schedule.
Process attendance corrections only upon receipt of written approval from the relevant HOD.
Verify supporting documents, including attendance registers, gate registers, logbooks, duty rosters, and approval emails.
Ensure actual clock-in and clock-out times are accurately captured for all approved manual entries.
Maintain complete records of attendance correction requests and approvals for audit and compliance purposes.
Monitor repeated manual attendance adjustments, identify trends, and report findings to the Unit HR Lead for further review.
Verify employee eligibility before processing overtime (OT) claims.
Ensure all overtime claims are supported by duly approved overtime authorization from the relevant HOD.
Review excessive or unusual overtime claims and seek clarification where necessary.
Monitor non-OT-eligible employees to prevent unauthorized overtime payments.
Verify approvals for work performed on public holidays and scheduled days off before payroll processing.
Ensure duplicate payments are avoided for employees receiving separate incentives, allowances, or other compensation.
Verify leave balances against approved leave applications and attendance records.
Process leave transactions accurately in accordance with labour laws, company policies, and applicable Collective Bargaining Agreements (CBA).
Ensure leave transactions are recorded within the correct leave cycle.
Verify public holiday entitlement for employees on leave or during intervening absence periods.
Verify and reconcile attendance data before payroll processing.
Prepare and submit monthly attendance reports within established payroll deadlines.
Ensure attendance records are finalized on or before the 26th day of each month.
Maintain payroll attendance reports and all supporting documentation.
Prevent unauthorized modifications to attendance records after payroll processing.
Maintain attendance records, approvals, reports, and supporting documentation in accordance with audit requirements.
Support weekly and periodic attendance audits conducted by the Human Resources Department.
Monitor attendance trends, including absenteeism, lateness, excessive overtime, and repeated attendance corrections, and report significant findings.
Obtain attendance confirmation for assigned drivers from the respective vehicle users or authorized managers where applicable.
Adhere to the Maker–Checker–Approver principle and maintain proper segregation of duties in all attendance processes.
Escalate suspected attendance manipulation, proxy attendance, policy violations, or fraudulent activities to the Unit HR Lead for investigation and corrective action.
Ensure compliance with company policies, labour legislation, internal controls, and statutory requirements related to attendance and payroll administration.
Established in 1998, A-One Products and Bottlers remains the third largest beverage company in East Africa, currently consisting of over 2000 employees.
The company deals in the manufacturing and production of a variety of bottling prod... Read More
